Draft Early Years Strategy Survey – Privacy Notice
Your personal information is protected by law, including under the Privacy Act 1988 (Privacy Act).
This privacy collection notice is designed to ensure you are aware of certain matters in relation to the Department’s collection of your personal information, as required by the Privacy Act.
Purpose of this pulse survey
The Department is inviting the public to participate in our survey “Australia’s views on the draft Early Years Strategy” (Survey).
As part of this survey, we do not ask for you to provide your name, phone number, or email address. The Department’s intention is for respondents of the Survey to not be identified or be reasonably identifiable. However, this may not always be possible due to various factors (through free text boxes and the nature of the questions asked). Further, any emails or mail sent directly to the Department to request an alternate method to complete the Survey or to ask a question may include your name, email address and other identity details.
Where we are able to identify you or another person from your survey responses, or where you provide unsolicited information, we will handle your response in accordance with the Privacy Act.
What is ‘personal information’ and ‘sensitive information’?
‘Personal information’ is information or an opinion about an identified individual, or an individual who is reasonably identifiable. This applies whether the personal information is true or not or recorded in a material form or not. For example, personal information can include an individual’s name, signature, residential address, phone number, email address, date of birth, photographs, employment information, location information from mobile devices and internet protocol addresses.
‘Sensitive information’ is a subset of personal information. It includes information or an opinion about an individual’s racial or ethnic origin, political opinions, religious beliefs or affiliations, philosophical beliefs, membership of associations or unions, sexual orientation or practices, criminal record, or health, genetic or biometric information. Health information includes any information regarding whether an individual has a disability and the nature of their disability.
Who is collecting your personal information?
Your personal information is being collected by the Department and by Services Australia, who will be assisting the Department with information technology aspects of the Survey.
What personal information we collect
Through your participation in the survey, we may collect a range of personal information, some of which could be sensitive information.
The personal information we will ask for, but is optional to provide, includes:
- views on the draft Strategy
- age bracket
- whether you are a parent, carer or family member of children
- whether you are from a government or non-government organisation or the early years sector
- whether you are a person with disability
- Indigenous status
- Cultural and linguistic diversity status
- LGBTIQA+ status
- highest level of education.
We may also collect personal information, such as your name and email or postal address, from you:
- if you include the personal information in responses to questions, and
- if you would like to complete the Survey by an alternative method.
How we collect your personal information
Your personal views will be collected if you choose to participate in this Survey. Your personal information will be collected if you choose to email or mail the Department directly.
Why we collect your personal information
Your personal information is collected for the purposes of informing the development of a new Commonwealth Early Years Strategy, which includes:
- developing the Strategy’s vision, outcomes, priorities and principles, and
- understanding and publishing aggregated information about the demographics of respondents.
Survey responses collected as part of this Consultation will be summarised in an aggregated and de-identified format into a report, which will be provided to the Minister for Social Services and the Minister for Early Childhood Education and may be published on the dss.gov.au website or shared with Early Years Strategy governance or Expert Advisory Panel groups.
Some of the information collected by us from this Survey may have research value in developing policies that extend beyond the specific consultation or survey for which it was originally collected. Where this is the case, the information that we collect from the Survey may be used for our other research purposes. In doing so, we will apply the Australian Privacy Principles to the handling of any personal information.
Who we disclose your personal information to
We may disclose your personal information to the following people, organisations or third parties:
- the information provided in the survey and free-text boxes may be shared with other Commonwealth agencies, such as the Early Years Strategy Steering Committee, who are contributing to the development of the Strategy. This information will be de-identified before it is disclosed;
- Services Australia, for the purposes of assisting the Department to administer DSS Engage and providing the Department with other information technology services; and
- other parties where the disclosure is authorised by law.
Any demographic information provided in your Survey responses will only be used for internal analysis, and will not be published, except as aggregated statistics.
If we receive information in response to the Survey that indicates there is a risk of harm to the respondent or another person, we are required to report it under Australian Law. This may include referral to the relevant state or territory authorities, in line with the relevant state, territory and Commonwealth legislation.
Storage of your personal information
Storage of personal information (and the disposal of information when no longer required) is managed in accordance with the Australian Government records management regime, including the Archives Act 1983, agency-specific records authorities and general records authorities. This ensures your personal information is held securely by the Department.
All personal information collected by the Department is stored on Services Australia’s cloud storage, on servers located in Australia. Services Australia and the Department retains effective control over any personal information held on our cloud, and the information is handled in accordance with the Australian Privacy Principles.
Any information disclosed to third parties will be handled in accordance with the Privacy Act and stored in accordance with agreed security protocols.
If you have any concerns or questions, you can contact us at email@example.com.
Confirmation and consent
Please note that you do not need to provide sensitive information if you do not wish to do so.