Privacy Notice
Your personal information is protected by law, including under the Privacy Act 1988 (Privacy Act). ‘Personal information’ is information or an opinion about an identified individual, or an individual who is reasonably identifiable.
The Department of Social Services (Department, we, us, our), collects personal information about individuals for a range of purposes to enable it to carry out its functions. More information about how we handle your personal information is set out in our Privacy Policy.
This Privacy Collection Notice is designed to ensure you are aware of certain matters in relation to the Department’s collection and handling of your personal information, as required by the Privacy Act.
Who is collecting your personal information?
The Department is inviting people to register their interest in attending events and/or provide feedback during the implementation and transition phase to the new specialist disability employment program (this Consultation process).
Your personal information is collected by the Department, and by Services Australia, who will be assisting the Department with collecting information, during the Consultation. Your personal information will only be used for the purpose of this Consultation process. This includes information provided for the purpose of organising events or when submitting questions or feedback to inform the design of new specialist disability employment program.
The Department may use Humanitix to facilitate RSVP registration for events. Humanitix is an event ticketing platform. To register for an event, the form will request personal information in accordance with the event’s privacy notice.
If submitting questions or feedback via DSS Engage, we will require your email address and any comments submitted in respond to this Consultation. If do not need to provide your personal information, we will still be able to consider your views as part of this Consultation process and your identity will remain anonymous.
We may also collect additional personal information from you, if you include the personal information in any questions, comments or attachments provided.
If you are submitting questions or feedback on behalf of an organisation, and do not provide the name of your organisation and a work email address, you are unable to make a submission on behalf of the named organisation. You may, alternatively, wish to make a submission as an individual.
Where you make a submission on behalf of an organisation, you are confirming that you have authority to do so.
For some live streamed events, it is possible that images of people who attend in person will be visible to those attending online during the event.
Who we disclose your personal information to
Your comments and any personal information collected during this Consultation process is accessible to Department staff involved in the relevant Consultation process.
We may disclose your comments, including your personal information, to the following people, organisations or third parties:
- entities contracted to provide services to assist us with this Consultation (which may include entities contracted to the Department to facilitate events or analyse and report on comments or submissions in an aggregated way);
- Services Australia, for the purposes of assisting the Department to administer DSSEngage and providing the Department with other information technology services; and
- other parties where the disclosure is required or authorised by law.
All entities contracted by us are subject to strict confidentiality, privacy, and security obligations. If you have any concerns about the disclosure of your information to these entities, please contact complaints@dss.gov.au.
Any demographic information you provide in will only be used for internal analysis, and will not be published, except as aggregated statistics.
If we receive information in response to this Consultation that indicates there is a risk of harm to the respondent or another person, we are required to report it under Australian Law. This may include referral to the relevant state or territory authorities, in line with the relevant state, territory and Commonwealth legislation.
Storage of your personal information
Storage of personal information (and the disposal of information when no longer required) is managed in accordance with the Australian Government records management regime, including the Archives Act 1983, agency-specific records authorities and general records authorities. This ensures your personal information is held securely by the Department.
More information about how we handle your personal information is set out in our Privacy Policy. This policy contains information about how you can access any personal information we hold, and how to seek correction of that personal information. It also contains information about how to make a complaint about a breach of your privacy. If you have any concerns or questions, you can contact us at complaints@dss.gov.au.
Confirmation and consent
By providing personal information as part of this Consultation process, you consent to the Department’s collection and handling of personal information in accordance with this collection notice and the Department’s Privacy Policy.